First meeting of Committees of Stakeholders

Telephone: 0120-2770071

                                                                                                                                   Email: cit.dtc@gmail.com

                                                              

DIRECTORATE OF INCOME TAX (SYSTEMS)

ARA Centre, Ground Floor, E-2, Jhandewalan Extension,

New Delhi-110055

                                                                                                                                          

F No CIT/DTC/Software Committees/11-12/35                                   Dated: 20.10.2011

Sub:  First meeting of Committees of Stakeholders for development of Department Software

Kindly refer to letter no. F No CIT/DTC/Software Committees/11-12/34 dated 20/10/2011 on the subject “Committees of Stakeholders for development of Department Software”.   In this regard, it is decided to hold first meeting as under:

Sr. No.	Topic of the Committee	Date of Meeting	Date, time and venue of first meeting
1.	Audit	11th Nov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
2.	Special Processes RelatingtoInternational Taxation, Transfer Pricingetc.	11th Nov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.
3.	Headquarter Jobs of CCITs/DGITs/CITs	14th Nov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
4.	CIB	14th Nov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.
5.	Appeals	15th Nov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
6.	TRO/Recovery	15th Nov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.
7.	Investigation	17th Nov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
8.	Role of Inspectors/Tax Assistants/UDCs/LDCs etc.	17th Nov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.
9.	RSP & PR	21stNov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
10.	Exemption	21stNov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.
11.	Examination	24th Nov 2011	11:30 AM on 9th floor, AayakarBhavan, Vaishali.
12.	Assessment/ Post assessment	24th Nov 2011	2:30 PM on 9th floor, AayakarBhavan, Vaishali.

2.         The agenda of the meeting has already been mentioned in brief in the letter dated 20/10/2011. The same has been discussed in detail in the following paragraph. It is requested that all the officers should consult their respective officers/staff and come prepared with some productive ideas, so that, the humongous exercise of forming so many committees may be fruitful and can add great value to the proposed ITD system.

The detailed agenda of the meeting is as under. We have tried to cover maximum dimensions. However, officers are requested to proactively suggest more issues, which can be discussed during the meeting:

A.   Expectations from the Software:Under this head, following issues should be discussed:

a)      Aesthetics, look and feel of screens.

b)      Navigation within and outside various modules/screens.

c)      User friendly menus.

d)      Types and Formats of the reports to be generated.

e)      Facility to send/receive sms and email messages from/to ITD system to taxpayer.

f)        Real time updation about the status of return.

g)      Powerful MIS system.

h)      Security features.

B.  Expected flow of work in ITD Applications: Under this head, following issues should be discussed:

i)        What should be the business process. A detailed discussion on “As Is” process and “To Be” process may be carried out. The final business flow chart may be prepared for all the processes. The roles of all the employees should be clearly spelt out. As an example, the business process for a rectification application filed by Taxpayer would be as under:

·         Taxpayer files an application for rectification either manually or online.

·         If online, the system should pick up the application and it should be populated in rectification register of the concerned AO.

·         If manual, the same should be entered in system by TA/UDC.

·         The system shows it as pendency for AO. A suitable alarm may be generated for AO.

·         AO may mark the application to ITI along with necessary instructions.

·         ITI carries out the necessary verification and puts up a draft to the AO.

·         AO approves the draft and passes the order.

·         The order is served on the Taxpayer through email/hard copy and the same is also available to the taxpayer on the website.

·         Ansms is also generated and forwarded to the assessee giving him the status of the rectification order.

C.  To consider and incorporate the recommendations of BPR report , which has been accepted by CBDT:

PWC has carried out a BPR study of the Income Tax Department. Complete BPR report would be handed over to you in soft form.

Besides, the committee members are also requested to give their own recommendations. 

(  D. S. Chawla )

                                                                                                CIT(OSD)(SYS)(DTC)